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Cutting Tradeshow Costs: A Case Study

Advent recently had the oppor­tu­nity to help a pub­lish­ing com­pany with a 20 x 30 exhibit.

They owned an exhibit and all they knew how to do was take their big, heavy exhibit to the tradeshow. The cost of own­er­ship was weigh­ing them down. Every time they wanted to use the exhibit, they had to pay the cost of pulling it from their exhibit house′s inven­tory, then prep­ping it, repack­ing it, load­ing it up, and ship­ping it to the show site where one more cost was incurred called drayage, or mate­r­ial handling.

That whole bud­get for using the exhibit for one show, com­plete from their stor­age at their exhibit house all the way through instal­la­tion and dis­man­tle, was $60,000.

Advent per­formed an audit of that strat­egy and explained to the pub­lish­ing com­pany that they could save them money and still present the same brand presentation.

Advent was able to cut that bud­get almost in half and do a sim­i­lar exhibit using our rental inven­tory in the same show city where the exhibitor had a show for $32,000. That′s a sav­ings of $28,000. That money went right to the bot­tom line.

Check out the pic­tures below. (The brand name on the booth has been blurred out.)

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Authored By Advent

Advent partners with organizations to help them visually express differentiation.

Event Marketing At Sundance Film Festival

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Con­sis­tently, the Sun­dance Film Fes­ti­val plays host to some of the most inno­v­a­tive event mar­ket­ing cam­paigns on the planet. This year was no exception.

The fes­ti­val attracts more than 46,000 vis­i­tors every year and reaches more than 400 mil­lion peo­ple world­wide. The Sun­dance Insti­tute, which runs the fes­ti­val, allows spon­sors to occupy des­ig­nated suites and either inter­act with guests or show­case prod­ucts. This year, no less than 10 “Offi­cial Venues” main­tained a pres­ence at the fes­ti­val. Below, are three that stood out among the rest:

This year, Ray Ban stepped up its spon­sor­ship activ­i­ties by not only spon­sor­ing the Vision­ary Award event (which went to Ewan McGre­gor) but also engag­ing con­sumers on the street. Street teams engaged festival-goers and Park City locals with post­card invi­ta­tions encour­ag­ing them to visit one of three branded “Con­fes­sion Booths” where they could play Truth or Dare. At the booths, con­sumers could jump inside, put on a pair of Ray-Ban sun­glasses and answer Truth or Dare-style ques­tions in a 15– to 30-second video that would be uploaded to ray-ban.com. Booth vis­i­tors received a photo strip with six pho­tos and a code direct­ing them to the site to check out the video. Fur­ther, ten Ray Ban branded taxis patrolled the streets equipped with cam­eras and offered free rides, plus another shot at enter­ing the con­test to any­one will­ing to play truth or dare on camera.

Microsoft filled a house with cut­ting edge dig­i­tal video equip­ment and opened the venue to the pub­lic. Each day, The Microsoft House allowed vis­i­tors to see how HDi is trans­form­ing the way we watch and make movies. See for your­self the full capa­bil­ity of high def­i­n­i­tion video and audio, and the advanced view­ing fea­tures and inter­ac­tive capa­bil­i­ties of HDi.

Fred Segal stood out from all the other store­fronts offer­ing free gifts to the celebri­ties by pro­vid­ing their most sought after items (includ­ing Keras­tase hair care prod­ucts) in abun­dance. Every­one from Tara Reid to Tom Ander­son of Myspace stopped by the store’s loca­tion on Main Street to pick up the gifts and the ini­tia­tive was hailed as the best in recent memory.

Authored By Advent

Advent partners with organizations to help them visually express differentiation.

Lipscomb University College of Pharmacy

Objec­tive:

Lip­scomb Uni­ver­sity asked Advent to cre­ate an engag­ing brand space for the Col­lege of Phar­macy in their newly ren­o­vated Bur­ton Build­ing. With the phar­macy school cel­e­brat­ing its first class, they wanted to develop a space that com­mu­ni­cated the vision of the school.

Solu­tion:

Advent designed an inter­ac­tive wel­come wall in the lobby of the front entrance. The walls shows video of the school′s devel­op­ment, and calls out each stu­dent by name. Semi-private con­fer­ence rooms were accom­plished with­out sac­ri­fic­ing the theme. Also, Advent cre­ated a unique wayfind­ing plan for the buidling. By each professor′s door, there is a name­plate com­plete with that professor′s DNA makeup.

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Authored By Advent

Advent partners with organizations to help them visually express differentiation.