Project Coordinator

Advent's Project Coordinators are tasked with supporting the Operations team to complete projects on time and budget while delighting the client at every touchpoint. Project Coordinators take great pride in serving our team and clients well, no matter if it requires pulling "all nighters" or traveling across the country. Were you the kid who took all your toys apart to see how they worked? Then this position is for you.


This will require but is not limited to the following:

  • Strategially consult and add value with internal team
  • Lead discussions with key stakeholders on budget, timeline, materials, and installation
  • Reviewing production documents to insure accuracy
  • Ability to lead team to complete given projects
  • Gathering pricing from various vendors and preparing quotes for potential projects
  • Day-to-day communication with vendors regarding on-going projects
  • Gathering and distribution of submittals and samples
  • Collaborating and managing work flow internally with other internal teams
  • Scheduling internal project team meetings
  • Ability to clearly communicate assignments
  • Proactively hold team members and vendors accountable for deadlines
  • Tracking of project(s) progress
  • Logistics coordination
  • Expense tracing and reporting
  • High level note taking in meetings with extreme attention to detail
  • Keep mulitiple projects on track at the same time
  • Traveling required


  • Ability to solve problems on the fly
  • Bachelors degree
  • 1-3 years of professional work experience
  • Basic computer knowledge (Mac experience preferred but not required)
  • General understanding of marketing, communications, sports business, and customer service
  • Advanced understanding of construction, fabrication, and estimation
  • Flexible schedule
  • Highly organized and acute attention to detail
  • A self-starter with the ability to learn quickly
  • Proactive not reactive
  • Experience with 3D CAD Software (Solidworks, Sketchup, Inverntor, etc.), Adobe Suite, Google Suite, and Procore preferred (not required)


All information required for application submission